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You are here : Administrator Tools > Admin Masters > Codes Master Entry Codes Master Entry
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IMMS provides a very useful feature of entering frequently used data only once and then use it anywhere throughout the software by a single keystroke or by entering its relevant code. This not only drastically saves data entry time but also protects against any data discrepancy.
Same type of information is clubbed into a group called 'Code Type' in IMMS. These individual Code Types can further have values which are called 'Code Value'. These Code Values are available throughout IMMS.
For user's convenience, IMMS is installed with some predefined Code Types. For example : UM is a Code Type for Unit of Measurement. Now a user can enter various Code Values under this Code Type. Therefore, values such as KG (kilogram), MT (Meter) and many more can be added under Code Type UM. Here it is important to mention that Code Values are compulsory to be entered in the Codes Master otherwise they will not be available anywhere in IMMS. For example, if a user has not entered Code Value KG under Code Type UM, he/she cannot specify KG as Unit of measurement anywhere in IMMS.
New versions of IMMS are introduced on a regular basis. In these new versions, new Code Types may get introduced to take care of new features. In such cases users will get an instruction from IMMS Support team to enter new Code Type in the Code Master.
In case you need a Code Type other than the predefined ones, please contact Sourcepro Support team for the same.
See List of Predefined Code Types provided by IMMS
Enter any text you want to search in the list below. The search is applicable to all columns of the list. Once the text is entered, press <ENTER> key. As a result, the list will be refreshed with all those records that contain the entered text fully or partially. In order to go back to the original list, remove the text from the box and press <ENTER> key again.
Codes can be added, edited, and viewed provided the Role associated with the currently logged-in user through User Management has the respective rights to do so.
To 'Add' a Code, click on the 
button and to 'Edit', click on the 
icon on its corresponding record. To 'View' details of a particular Code, <DoubleClick> on that record. As a result, following screen will be displayed -
Once defined, a Code Value can not be Deleted.
As you can see, the screen has been divided into two sections. The left hand section displays all the predefined Code Types provided by IMMS. The right hand section displays all the Code Values defined for the currently selected Code Type.
Click on the Code Type for which you want to either add or edit Code Values. The right hand screen will display a grid populated with all the Code Values already defined for the selected Code Type. Click on 
button to add a new Code Value. As a result a new row will be added in the grid. In case there is not a single Code Value defined yet, this grid will be displayed empty. The grid is as follows -
Field Description of the grid -
Code Value:
(Type : Alphanumeric, Length : 5)
Click on the field. Now enter a unique Code. This is the Code by which this Code Value will be referred throughout IMMS. The system will also ensure that a unique Code is entered by the user. You can NOT change it in 'Edit' mode.
Description:
(Type : Alphanumeric, Length : 100)
Click on the field. Now enter the Description for the Code. This is the Description by which this Code Value will be referred throughout IMMS. You can change it in 'Edit' mode.
Digits After Decimal:
(Type : Numeric, Length : 5)
IMMS provides the facility to restrict the number of digits after the decimal while entering MOQ and EOQ values for each Purchase Unit of Measurement.
Click on the field. Now enter the number of digits that should be accepted after decimal for each PUOM while entering EOQ and MOQ values for Item-Vendor relationships through Item Vendor Purchase Master - Entry and Item Vendor Labour Master Entry options of Purchase Module.
Once you have entered all the information, click on 'Save' button to save or 'Cancel' button to discard. The control will go back to the list.